Filing Systems

There are many different ways of organizing an archive; with notebooks, frontal suspension files in filing cabinets, upright lateral filing systems or lateral suspension files. Subjoined we will arrange the advantages and disadvantages of the most applied ways of filing.

The most common: Notebooks or ring binders, Box files, Horizontal files, Frontal (suspension) files in filing cabinets, Lateral filing systems (upright or suspending)

Dynamic archive
Also called a working archive. This is an archive consulted by users on a daily basis, usually in the form of filing cabinets next to the workplace. Accessibility plays an important role with this type of archive. Semi-static archive This is an intermediate archive that contains information needing to be close at hand but not directly next to the workplace. Not every organisation has a semi-static archive. Static archive This is an archive with information that is seldom consulted, but which one wants to save (for historical reasons, for example) or which one is under obligation to save (due to legal stipulations, for example) for a longer period of time. Because accessibility plays little to no role with static archives, they are often wheeled racks. Static archives are often used in larger organisations or as a so-called "basement" or "attic" archive in smaller organisations.

The Jalema Method

The Jalema

The Jalema Filing System is a document management system that consists of 2 basic elements:
1. Jalema or Duo profile on which the files are suspended.
2. Single suspension point on files.

Jalema Filing System Features
Definition: Lateral one-point suspension.

Features:
- Single profile on which files are suspended.
- File can be “read” from the side. - File can be rotated 35°.
- “Pendulum motion” used to insert and remove files.
- Suitable for both single as well as collective filing.

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